Your wedding day is one of the most memorable of your life, but it can also be stressful. You want everyone to have a good time and you want things to run smoothly. Orchestrating the details to make that happen can be challenging. That's where a day-of wedding coordinator comes into play. Unlike a wedding planner, who is in charge of all decisions and activities throughout the wedding-planning process, a day-of wedding coordinator focuses only on wedding day assistance so you can have one darling day without the stress.
Wedding Day Preparation and Timeline
Prior to the day of the wedding, the coordinator meets with the couple to understand their preferences and the plans for the wedding day. The coordinator then works with the couple to build a wedding day schedule, creating a list of everyone involved in the wedding and what their roles are. The couple also supply the coordinator with the names and contact information for all of the vendors and list what services are being provided. With this information, she can handle one of the most important day-of coordinator duties: making sure everything goes smoothly.
Before the Wedding
There are a lot of things to oversee and questions to be answered on the day of your wedding. The day-of wedding coordinator handles all of these concerns and makes sure that everything is done on time, starting with the items that must be in place prior to the wedding ceremony. When it comes to decorations, flowers and seating, the coordinator schedules vendors to come in and set up before the wedding. Then she assures that all previous arrangements are organized according to the couple's wishes.
During the Ceremony
During the ceremony, the day-of-wedding coordinator makes sure that all elements of the service proceed exactly as planned. The coordinator makes sure that the guests are seated correctly and in a timely fashion, that members of the wedding party are directed to their places, and entrances are timed with the music. She also confirms that the correct music is played on cue, that all props, such as unity candles, are in the proper place, and that the ceremony progresses as scheduled.
At the Reception
Once the ceremony is completed, the day-of-wedding coordinator directs guests to the location of the reception. He makes sure that the caterer and other vendors serve the guests their drinks and food on time. In the event that gifts are brought to the reception, the coordinator arranges for the proper placement of them and makes a list for the bride and groom. Final duties may include directing the couple through a receiving line and managing the dinner, toasts, special dances and any thank-you announcements.
Live 2 Love Weddings can also refer preferred vendors, if you are still missing any. Please let us know how we can help make your special day memorable without all the behind the scene stress.